October 23, 2007
Board of Trustees: Ed Schuler (President), Glenda Melville (Vice-President), James Lechner
(Treasurer), Charles Havens (Secretary), Judith Kharbas, Christina Reece, James Myers
Library Director: Jeff Baker
Town Liaison: Michael Slattery, present.
President Schuler convened the meeting at 6:04 PM.
Approved minutes of September 25, 2007 meeting by seven in favor, none opposed.
Approved abstract: $16,244.95 by seven in favor, none opposed.
Approved the meeting agenda (with addition for an item from Mr. Baker on the proposed 2008 close dates) by seven in favor, none opposed.
Guests/Public:
Mr. Ziblutt present. None.
Town Board Liaison:
Mr. Slattery: Town budget has been submitted by Supervisor Logel but not yet reviewed with the entire Board but a meeting to do so is scheduled. A public hearing on November 7 with a vote on November 21. Mr. Slattery was not sure why the $25,000 item to study library expansion was removed. Mr. Lechner encouraged Mr. Slattery to have the Town Board reinstate the entire amount of approximately $60,000 removed by Ms. Logel from the CPL request.
Mr. Slattery complimented the Friends for an excellent book sale.
Friends Representative:
Ms. Diana Romeo reported the book sale resulted in $1100 with books also donated to Legacy, St. Joseph’s of Batavia and the Monroe County Jail.
The Friends will publish an annual newsletter in early December.
The Friend’s Shipwreck program was attended by over 60 people filling the meeting room to capacity.
Mr. Baker and The CPL Board sincerely thank the Friend’s for the Brightboard now installed at CPL.
Director’s
Report – September, 2007
General Information:
· CPL Statistics – Distribution of monthly CPL statistics:
Circulation +3% from September 2006
Door count +5%
Reference +2%
Programs +45% largely due to preschool and infant story time programs
· CPL Full Staff Meeting – Friday, November 2nd at 9:00 – Ed Schuler to attend.
· Friends of the CPL Board Meeting – Tuesday, November 13th at 6:30 pm – Ed Schuler to attend.
· Community Outreach: The Director met with Ginny Rizzo, coordinator of special projects at Monroe 2-Orleans BOCES Center for Workforce Development on September 20; Joanne Berends, Marketing Specialist from Legacy at Parklands on October 1; and Al Krober, Director of the Golisano Library at Roberts Weslyan College on October 11.
· Brightboard: A big thank you goes to the Friends for purchasing a Brightboard for the Chili Public Library. The Brightboard is a fully self-contained digital signage system complete with a 19” LCD screen. It is being used on the floor by the Circulation Desk to inform the community of library and Friends services and upcoming programs.
· Chili Public Library Trustee Notebook: An updated CPL Trustee Notebook will be distributed at the Library Board Meeting.
Follow Up Items:
· CCAP Grant/Assemblyperson Susan John: Dormitory Authority states the money from the grant should arrive within 4-6 weeks around the end of November to mid-December. Mr. Schuler asked that Mr. Baker notify the board if the grant was not received by the end of the first week of December so that action could be taken to secure the money this year.
· Gateway Computers: The Gateway computers have been returned.
· Girl Scout’s project in the Children’s Area: The director has received a certificate of liability insurance from the Girl Scouts of Genesee Valley and will be proceeding to work with the local scouting troop on the stenciling project to take place in the Children’s area.
Action Item: Approval of the 2007 CPL Employee Salaries and hourly rates
· The 2007 CPL Employee Salaries will be presented to the Library Board for approval. Approved seven in favor, none opposed. (Records maintained by the CPL Board President and Secretary, other copies returned.)
Action Item: Approval of the Updated CPL Tutoring Policy
Action Item: Approval of the 2008 Closing Dates
State News
· Nothing new to report
System News
· New Trustees Orientation - The Monroe County Library System have resumed new trustee orientation sessions. The session is both an information sharing and a tour of the Central Library – particularly system services. Information sharing topics include:
o Library structure in Monroe County;
o Finance and governance – MCLS and RPL;
o Public Library, School, and RRLR systems in New York; MCLS/Central budget summary;
o MCLS Technology Plan and Plan of Service; Public Library law in NYS.
The sessions are Friday November 30 (12-2) and Saturday Dec. 1 (10-12).
Budget
General discussion of the cuts made by the Town budget proposal from the CPL request: $60,622 in the appropriation request and $25,000 in the application of the previously accumulated reserve.
Discussion on the CPL board attendance at the Town Budget review on November 7.
Discussion on trying to increase public awareness of reasons for the CPL request in order to influence the elected officials.
Actions: Mr. Schuler to inquire with Mr. Slattery on the nature and feasibility to review at the public meeting. Mr. Havens to prepare shortened versions of the previous presentation suitable for brief presentation on the 7th to circulate among the CPL board and Mr. Baker for a group decision on the best path forward for that public meeting.
Ms. Kharbas reported a final meeting to be held October 26..
Long Range Planning
Activities completed for 2007.
None.
Mr. Lechner moved for renewal of CD #12049107 and CD # 12048976 for six months. Approved seven in favor and none opposed.
Mr. Baker was asked by the Board to inquire with Mr. Panz on the possibility and cost to complete an initial assessment on CPL facility needs before the end of fiscal year 2007. Mr. Baker suggested that the expected budget surplus would be verified with the more recent spending data to support the decision.
Mr. Lechner proposed the initiation of a grant committee. Mr. Lechner and Ms. Kharbas volunteered.
None.
Mr. Schuler closed the meeting at 7:45 PM.
Next meeting date/time: November 27, 2007 at 6:00 PM Roberts Wesleyan College Library.