The room may be reserved up to three months in advance.
Statement of General Purpose
This Policy for public use of the library
Multipurpose Room has been approved by the Chili Public Library Board of Trustees and
will be administered by the library director or the director’s designee.
The Multipurpose Room is primarily for Chili
Public Library sponsored activities. When the room is not in use for library programs,
non-profit organizations may request its use for their educational, cultural and civic
activities.
All meetings must be open to the general
public. An interpreter for the hearing impaired must be provided upon request as required
by the Americans with Disabilities Act. The cost and arrangements for the interpreter are
the sole responsibility of the presenter(s) and not the library’s.
Use of the room more than once a
month by any organization is not permitted. Application for use of the room will
be considered in order of request. Permission to use the room for non-library
functions does not constitute the library’s endorsement of the group or its
activities. The room may be reserved up to three months in advance.
Request for Use of the Multi-purpose Room
At least six weeks prior to the event a request
to use the room should be made in person or by letter as a signature is required. The room
reservation will not be confirmed until a signed
request
form is
received by the library. The Multipurpose coordinator must be notified promptly of a
cancellation. A signed application must be submitted for every three
scheduled uses.
Regulations for Public Use of the Room
A group using the room may not charge fees for
attendance at its function. Contributions may not be solicited or received by the
sponsoring group or its agents although a fee may be charged to participants for materials
for a seminar or class.
Adherence to the
Library’s Code of
Conduct is required.
The noise level in the Multipurpose Room must
not be disruptive to other persons using the library.
The room capacity is 85 persons.
The person signing the application for use
assumes full responsibility on behalf of the group or organization. The person signing the
application must be eighteen years of age or older. The library reserves the right to
require organizations to present proof of insurance prior to use.
A $50.00 charge will be assessed if the room
requires cleaning and a replacement charge will be assessed for any damaged furniture or
carpet. No tape or decorations may be placed on the walls or windows. The group using the
room is responsible for setting up and taking down tables and chairs. No additional
equipment will be provided by the library for use at meetings.
Light snacks are allowed but the sink and
counters must be clean when the group leaves.
The library is not responsible for articles
left in any part of the building.
The Multipurpose Room
may only be used during open library hours and must be totally
vacated fifteen minutes prior to the library’s closing (Monday – Thursday 8:45
p.m., Friday 4:45 p.m., and Saturday during the school year 4:45 p.m., Sunday
October-April 3:45). The
library closes fifteen minutes later.
The Multipurpose Room will be unavailable
whenever the library is closed due to holidays, inclement weather or other emergencies.
Strict adherence to these time periods is essential.
Violation of any of these regulations will
affect future reservation status.
Library Policies Home
Chili Public Library, 3333 Chili
Ave., Rochester, NY 14624 Tel. 585-889-2200 |